06-14-2011, 05:02 PM
In this case there is little miss conception.
1) Remember Purchase department raises the PO (Purchase Order) not authorized it. in this case the procedure will be as follows
1) Request raised By stores ===> Sent To Purchase department
2) Purchase department collect Quotations from suppliers ======>> sent to Finance Department for approval
3) Order confirmation sent to supplier by PD.
4) Purchaser arrange delivery and sent along with three copies
i. As Delivery Note (Signed by receiving Dept.)
ii. As Packing list or advise note along with the Invoice (Sig. by rec. dept. and sent back to supplier.
iii.Copy Sent to Accounts Department Along with the GRN prepared by receiving Dept. against the Delivery Note indicating the differences. Finance Dep. Match those against the PO and Quotation.
If Issues arises than Dr. or Cr. Notes are issued
1) Remember Purchase department raises the PO (Purchase Order) not authorized it. in this case the procedure will be as follows
1) Request raised By stores ===> Sent To Purchase department
2) Purchase department collect Quotations from suppliers ======>> sent to Finance Department for approval
3) Order confirmation sent to supplier by PD.
4) Purchaser arrange delivery and sent along with three copies
i. As Delivery Note (Signed by receiving Dept.)
ii. As Packing list or advise note along with the Invoice (Sig. by rec. dept. and sent back to supplier.
iii.Copy Sent to Accounts Department Along with the GRN prepared by receiving Dept. against the Delivery Note indicating the differences. Finance Dep. Match those against the PO and Quotation.
If Issues arises than Dr. or Cr. Notes are issued
